How long is annual leave in Puerto Rico?

In Puerto Rico, annual leave, also known as vacation leave, varies for nonexempt employees based on their years of service and is accrued in months where they work at least 130 hours. The accrual rates are as follows:

• 1st year: 0.50 days per month, up to 6 days per year.
• 2nd to 5th year: 0.75 days per month, up to 9 days per year.
• 6th to 15th year: 1 day per month, up to 12 days per year.
• 15th year and beyond: 1.25 days per month, up to 15 days per year.

Vacation leave is granted annually in a manner that does not disrupt normal business operations. Employees are entitled to take all accrued vacation leave consecutively by mutual agreement. Additionally, while vacation leave can be split up, one period must consist of at least 5 consecutive workdays.

Exempt employees are not entitled to statutory vacation leave, though employers may provide this benefit at their discretion.

What is the carry-over policy for annual leave in Puerto Rico?

In Puerto Rico, vacation time may be accrued for up to 2 years through mutual agreement between the employer and the employee. If an employer fails to provide vacation leave to an employee who has accrued it over the years, the employer must:

• Grant the employee vacation leave for the total number of days accrued.
• Pay the employee twice the amount for vacation accrued over 2 years.

How is paid time off (PTO) calculated in Puerto Rico?

Nonexempt employees in Puerto Rico are entitled to accrue vacation leave if they work at least 130 hours in a month. The accrual rates depend on the years of service:

• During the 1st year of service: 0.50 days per month, up to 6 days per year.
• From the 2nd through the 5th year of service: 0.75 days per month, up to 9 days per year.
• From the 6th through the 15th year of service: 1 day per month, up to 12 days per year.
• From the 15th year of service on: 1.25 days per month, up to 15 days per year.

Employees cannot take the accrued vacation leave until it has been accumulated for a full year. Vacation leave is granted annually in a manner that does not disrupt the employer's normal operations.

Employees are permitted to take all their accrued vacation leave consecutively; however, by mutual agreement between the employer and employee, vacation leave can be taken in segments provided that one segment consists of at least five consecutive workdays during the year.

Exempt employees are not entitled to statutory vacation leave. However, employers may choose to provide this benefit at their discretion through policy.

What is the process to request annual leave in Puerto Rico?

Supported employees in Puerto Rico can request annual leave through two methods:

• Submit the request through our Global Work Platform™ for their manager to approve.
• Share their manager's approval via email if the request is made outside the platform.

Is time off usage required in set increments in Puerto Rico?

Employees in Puerto Rico are entitled to take all their accrued vacation leave on consecutive days. However, by mutual agreement between the employer and the employee, vacation leave may be divided. In such cases, the employee must take at least one vacation leave period of at least 5 consecutive workdays during the year.

Is unlimited PTO an option in Puerto Rico, and how can it be accommodated?

Yes, unlimited Paid Time Off (PTO) is possible for exempt employees in Puerto Rico. However, non-exempt employees must follow the statutory Vacation leave as outlined in the local regulations. It is crucial for customers to differentiate between exempt and non-exempt employees to ensure compliance with local labor laws while accommodating an unlimited PTO policy.

Is it necessary to track leave accrual on employee payslips in Puerto Rico?

No, it is not necessary to track leave accrual on employee payslips in Puerto Rico.