Overview

A user must have the appropriate admin or HR permissions in HiBob to configure and manage the integration. Availability may vary based on role and permissions

With Pebl and HiBob integration, you will no longer have to update your employees’ information in multiple systems. The integration automatically synchronizes employee information between the Pebl Work Platform™ and HiBob in seconds, eliminating duplicative data entries, reducing the risk of errors, and saving you time. No scheduled events or tasks, the integration keeps two systems in sync in real-time and automatically.

For you as a client
- Reduce the need for duplicative data entry in two systems.
- Reduce the time to employee onboarding
- Enhance data accuracy
For the employee
- Minimize the onboarding time

This integration is free for all Pebl clients and our integration team will walk you through the configuration from start to finish. Click here for Technical Support.

Product Features

Automatically sync employee data between HiBob and Pebl
Reduce duplicate data entry across systems
Improve accuracy of employee and job information
Support both hiring and onboarding workflows
Enable ongoing updates to employee and job records
Allow for custom field mapping based on business needs
Support time-off request syncing, including approvals and status updates
Allow time-off workflows to be initiated in either platform by an employee or manager

Integration Features

Simple Employee Setup - When HR teams create new hires in Hibob, the integration will create new employees in Pebl Platform seamlessly. New hires are set up to complete the onboarding online quickly and easily.
Create employees on HiBob directly or using the request/approve method
A notification email is triggered to keep all parties informed.
Out-of-the-box employee data fields mapping, with the ability to customize any additional fields per client’s request.

How to Activate

API Key

You must have administrator permission to generate an API key in HiBob system.

Go to Settings > Integrations > Automation > Rest API
Click Manage
You can see the API users list. Administrators can see and create the API tokens

Service Users

Go to Settings > Integrations > Automation > Service Users
Click a New Service user button, can see the popup. Give the Service user name and Display name. After that generate UserID and Token.

Webhook

Go to Settings > Integrations > Automation > Webhooks
Click Manage
List of webhooks will be shown to Admin users
Click Add a new Subscriber button. A popup will be shown.
Fill the details as below
- Name - An appropriate name for the subscriber
- URL - The proxy API url with client configuration id shared by the Pebl Integration team
- Events - Select Employee Created. We are subscribing only to the employee creation event from Hibob
Click Save. The new webhook will be activated and shown in the listing screen.

Custom Fields

In HiBob, custom fields are required to sync with Pebl Work Platform. A custom field “Sync with Pebl” must be created by Admin and the data sync will happen only to records for which the 'Sync with Pebl' field value is set as 'Yes'.

To setup a custom field in HiBob

Go to Settings > Employee Fields > Work
Can see the list of pre-existing fields and custom fields under each category.
Following are the list of Custom fields to be created in HiBob portal to sync data with Pebl

Field Name	Category	Type	Mandatory
Sync with Pebl	Work > Category > Tables > Work	List (Yes, No)	No

How to create a new custom field

Open HiBob
From the left menu, select Settings > Data Management > People’s data fields.
Go to Work > Category Tables > Work
Click New Column button
Fill the details in Add new Column popup as shown below
Click Add button in Manage List
Add options ‘Yes’ and ‘No’ in the popup and click Save
Click Add in the Add New Column popup.
The newly added column will be listed in the Work fields list
In New Hire screen, the custom field Sync with Pebl and others are shown under Work section.
- Create the following fields:
  - ‘Sync with Pebl’ for onboarding
    Type: List
    Values: [’Yes’, ‘No’]
  - ‘Is the employee a local national in the country of hire?’
    Type: List
    Values: [’Yes’, ‘No’]
  - ‘Does your company have an entity in this country?’ Set default to ‘No’
    Type: List
    Values: [’Yes’, ‘No’]

How to Configure the New Hire Flow in HiBob

To configure the New Hire Flow:

Open HiBob
From the left menu, go to Settings > Flows
In the New Hire tab, click +Add New to create a new hire flow for Pebl employees
1. Alternatively, choose an existing flow to to update and click Manage
Set the title to “Pebl” and optionally include a description.
In Categories and fields, ensure that the following fields are configured according to the data mapping table below
[Optional] In Features, configure any HiBob features you choose for this flow
In Invite, select the Onboarding template to be used for Pebl supported employees
1. NOTE: You may want to create a new onboarding template specifically for Pebl to customize employee onboarding for them and set expectations about their experience as a Peblsupported employee.

HiBob field	Sync direction	Peblfield	Is required?	Is custom?	Notes
First name	→	Legal first name	yes	no
Last name	→	Legal last name	yes	no
Email	→	Primary email address	yes	no
Job title	→	Job title	yes	no	If Job Title doesn’t exist in HiBob, a new one will be created
Start date	→	Start date	yes	no
Date of Birth	→	Date of birth	no	no	Validation in HiBob: DoB must be not earlier than 14 years ago from today.
Nationality	→	Nationality	no	no	Make sure to provide Employee’s Nationality to reduce manual data entry during their onboarding.
Reports to	→	Direct Manager (PTO Manager)	no	no	In the Global Work Platform, the PTO manager user from your company is considered the Employee’s direct manager. When a Profile is created via integration in HiBob, the integration will search for a HiBob user with the same email address as the Employee’s PTO Manager in Pebl If there is a user in HiBob with this email address, they will be assigned in the Reports to field for this Employee. If the Employee has more than 1 PTO Manager in VG, only the first manager (the PTO manager who was assigned to the Employee the earliest) will be synced to HiBob. Please note: If the Employee already exists in HiBob and their PTO Manager is changed in Peblcloud-based platform, this change will not sync to HiBob. Please go to HiBob and manually update Employee’s Reports to.
Personal mobile (can be: Personal phone)	→	Primary phone number	no	no
Personal email	→	Secondary email address	no	no
Site	→	Country of Employment	no	no	The country for the “Site” in HiBob will be synced as the “Country of Employment” in the Global Work Platform.
Employment contract	→	Employment Type	no	no	“Full time” will be the default engagement type in Peblif none is provided.
Send to Pebl for onboarding	→	N/A	yes	yes	This flag will determine whether or not a new hire in HiBob will sync to the Global Work Platform for onboarding.
Base Pay	→	Payroll Salary Payroll Currency	yes	yes
Job Description	→	Quote Job Description	no	yes	Job Description is required as part of the Pebl onboarding, It will be recommended to make it required in HiBob.
Is the employee a local national in the country of hire?	→	Is the candidate a local national in the country of hire?	no	yes	Required when Skip Quote is enabled
Does your company have an entity in this country?	→	Does your company have an entity in this country?	no	yes	Required when Skip Quote is enabled

Review Field Mapping

The table below outlines the field mappings and sync direction between HiBob and Pebl for the Onboarding use case.

Pebl field	Sync direction	HiBob field	Is required?	Is custom?	Notes
Legal first name	→	First name	yes	no	non-alphabetic characters will be replaced by spaces
Legal last name	→	Last name	yes	no	non-alphabetic characters will be replaced by spaces
Primary email address	→	Email	yes	no	As a rule, in the Global Work Platform, the Primary Email Address will be the worker's personal email address.
Job title	→	Job title	yes	no	If Job Title doesn’t exist in HiBob, a new one will be created
Start date	→	Start date	yes	no
Date of birth	→	Date of Birth	no	no	Validation in HiBob: DoB must not be earlier than 14 years ago from today.
Direct Manager (PTO Manager)	→	Reports to	no	no	In the Global Work Platform, the PTO manager user from your company is considered the Employee’s direct manager. When a Profile is created via integration in HiBob, the integration will search for a HiBob user with the same email address as the Employee’s PTO Manager in Pebl. If there is a user in HiBob with this email address, they will be assigned in the Reports to field for this Employee. If the Employee has more than 1 PTO Manager in VG, only the first manager (the PTO manager who was assigned to the Employee the earliest) will be synced to HiBob. Please note: If the Employee already exists in HiBob and their PTO Manager is changed in the Global Work Platform, this change will not sync to HiBob. Please go to HiBob and manually update Employee’s Reports to.
Primary phone number	→	Personal phone AND Personal mobile
[Default site configured]	→	Site	yes	no	Discover The World will specify the default Site to be assigned for Peblsupported employees. We suggest you create one “Pebl” site to capture all supported employees.
Employment type	→	Employment contract	no	no	Employment contract for newly created employees in HiBob will be set to “Full time” by default.

Employee updates sync to HiBob

Below is the default field mapping for employee profile updates:

Pebl field	Sync direction	HiBob field	Is required?	Is custom?	Notes
Legal first name	→	First name	yes	no	non-alphabetic characters will be replaced by spaces
Legal last name	→	Last name	yes	no	non-alphabetic characters will be replaced by spaces
Date of birth	→	Date of Birth	no	no	Validation in HiBob: DoB must be not earlier than 14 years ago from today.

Job updates sync to HiBob

Below is the default field mapping for job updates:

Pebl	Sync direction	HiBob field	Is required?	Is custom?	Notes
Job title	→	Job title	yes	no	If Job Title doesn’t exist in HiBob, a new one will be created
Start date	→	Start date	yes	no

Pebl

Pebl helps you compliantly hire, pay, and manage anyone, anywhere. Our Global Work Platform™ simplifies the employer and talent experience—combining cloud-based technology and unmatched human support in 185+ countries. Start hiring across borders with Pebl.

Key features:

Automated global hiring
Bi-directional integration
- Sync HiBob new hires with Pebl for faster onboarding
- Sync Pebl employees with HiBob
Sync employee’s details
Sync candidate’s PTO manager and StartDate

HiBob x Pebl integration:

With the HiBob and Pebl integration, you can streamline your global employment process and workflow. The integration speeds the employee onboarding process, and prevents duplicate data entries. Once the integration is set up, the employee creation or employee’s data updates will be synchronized automatically. No scheduled tasks or manual steps needed.

This integration is free for all Pebl clients and our integration team will walk you through the configuration from start to finish. Click here for Technical Support.

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