How are different expense categories treated in Luxembourg for reimbursement?

Expenses Invoicing Requirements

No issues - Please supply receipt with claim

Passports/Work Permits/Visa

reimbursable upon supervisory approval.

Transportation Expenses

reimbursable upon supervisory approval.

Per diems

Per diems are not allowed

Air Travel/Bus and Train

No issues - Please supply receipt with claim

Taxi, Cabify, Uber, and related apps

No issues - Please supply receipt with claim

Car Rental

No issues - Please supply receipt with claim

Car Parking Fees

No issues - Please supply receipt with claim

Tolls

No issues - Please supply receipt with claim

Other Business Travel-Related Expenditure

No issues - Please supply receipt with claim

Travel Insurance

No issues - Please supply receipt with claim

Mileage and Fuel

€ 0.30 per kilometer.

Accommodation

No issues - Please supply receipt with claim

Meals (travel/events/during work)

No issues - Please supply receipt with claim

Client Entertainment

No issues - Please supply receipt with claim

Staff Entertainment

No issues - Please supply receipt with claim

Mobile Phone bills

Considered as taxable benefit for personal usage

Broadband (Internet)

Internet not taxable

Computer Equipment, Software, Office Space, Furniture, Phones, Other Assets

All fixed assets are reimbursed tax free if for business purpose.

Furniture

After consulting their manager and Velocity Global, any furniture purchased for business purposes up to EUR 800 will be reimbursed as non-taxable items. Any expense above this limit will be grossed up and included in payroll for reimbursement.

Stationery

No issues as long as directly related to business - please supply receipt

Gifts

All gifts in kind up to 80 EUR per item are considered as non-taxable expenses. Any gift above the limit should seek approval from Velocity Global stating the reason for a gift above the limit.

Coworking and Office Rentals

Non-Taxable

Bank Charges

Not be reimbursed.

Foreign Currencies

Reimbursble

Annual subscriptions

No issues as long as directly related to business - please supply receipt

Training Expenses

No issues as long as directly related to business - please supply receipt

Medical Claims/Health Check Up and related items/Medical Insurance

No issues as long as directly related to business - please supply receipt

Exception and Other tpyes of expenses

No issues as long as they are directly related to position and for work

Event expenses (trade shows/conferences)

No issues as long as they are directly related to position and for work

Meals (travel/events/during work)

No issues as long as they are directly related to position and for work

Di minimus expenses (Tips, no receipt)

Tips are not reimbursed, except in countries where service is not included

Payroll Reporting

N/A

Additional Reporting

N/A

Review process

N/A