How are different expense categories treated for reimbursement?

Expenses Invoicing Requirements

Ensure all expenses claim submitted by the employee is with receipt attached except mileage and Receipts are exempted for bus travels paid via “Octopus Card”

Passports/Work Permits/Visa

Reimbursable

Transportation Expenses

Receipts are exempted for bus travels paid via “Octopus Card”

Per diems

Are taxable expense paid via payroll

Air Travel/Bus and Train

Reimbursable

Taxi, Cabify, Uber, and related apps

Reimbursable

Car Rental

Reimbursable

Car Parking Fees

Reimbursable

Tolls

Reimbursable

Other Business Travel-Related Expenditure

Reimbursable

Travel Insurance

Reimbursable

Mileage and Fuel

Reimbursable without receipt as per the policy

Accommodation

Reimbursable with receipts

Meals (travel/events/during work)

Reimbursable with receipts

Client Entertainment

Reimbursable with receipts

Staff Entertainment

Reimbursable with receipts

Mobile Phone bills

Reimbursable with receipts

Broadband (Internet)

Reimbursable with receipts

Computer Equipment, Software, Office Space, Furniture, Phones, Other Assets

expenses under 500 USD reimbursable, Above 500 USD to be Gross up

Furniture

expenses under 500 USD reimbursable, Above 500 USD to be Gross up

Stationery

N/A

Gifts

N/A

Coworking and Office Rentals

Day rent Reimbursable; monthly quaterly, yearly is Non Reinbursable and to be grossed up

Bank Charges

N/A

Foreign Currencies

reimbursed with supporting

documentation.

Annual subscriptions

reimbursed with supporting

documentation.

Training Expenses

reimbursed with supporting

documentation.

Medical Claims/Health Check Up and related items/Medical Insurance

reimbursed with supporting

documentation.

Exception and Other tpyes of expenses

N/A

Event expenses (trade shows/conferences)

N/A

Meals (travel/events/during work)

N/A

Di minimus expenses (Tips, no receipt)

N/A

Payroll Reporting

N/A

Additional Reporting

N/A

Review process

N/A