How are different expense categories treated for reimbursement?

Expenses Invoicing Requirements

All expenses must demonstrate the disbursement/expenditure is strictly indispensable for the

core business of the employer.

The expense must be duly supported with documents satisfying reimbursement requirements

provided in tax provisions of the country such as invoices, bills or statements showing the VAT

amounts.

Credit card receipts and restaurant VAT receipts without payment receipts are not considered

as valid payment documents.

Passports/Work Permits/Visa

Reimbursable - supporting receipts are required

Transportation Expenses

Travel expenses incurred visiting clients/contacts/prospects/services providers & other Velocity

Global partners are reimbursable.

Per diems

Reimbursable without receipt

Air Travel/Bus and Train

N/A

Taxi, Cabify, Uber, and related apps

Reimbursable - supporting receipts are required

Car Rental

Reimbursable- only for business purposes

Car Parking Fees

Reimbursable - supporting receipts are required

Tolls

Reimbursable - supporting receipts are required

Other Business Travel-Related Expenditure

N/A

Travel Insurance

Expenses for Travel Insurance, with the same dates as a business trip, can be

reimbursed. Any insurance not related to business trips will be grossed up and added to payroll for

payment.

Mileage and Fuel

N/A

Accommodation

All accommodation costs incurred on business trips will be

reimbursed with detailed receipts being attached to the expense.

Meals (travel/events/during work)

N/A

Client Entertainment

Any type of entertainment which is not a

meeting or training is not allowed by local authorities and will be grossed up and paid via payroll.

Staff Entertainment

Any type of entertainment which is not a

meeting or training is not allowed by local authorities and will be grossed up and paid via payroll.

Mobile Phone bills

Reimbursable with receipts only for business purpose

Broadband (Internet)

Reimbursable with receipts only for business purpose

Computer Equipment, Software, Office Space, Furniture, Phones, Other Assets

expenses under 500 USD reimbursable, Above 500 USD to be Gross up

Furniture

expenses under 500 USD reimbursable, Above 500 USD to be Gross up

Stationery

Reimbursable with receipts only for business purpose

Gifts

N/A

Coworking and Office Rentals

Any monthly, quarterly or yearly office rental of any cost (Above or less than $500) will not be reimbursed through expenses and be considered though gross-up paid via main run.

Bank Charges

N/A

Foreign Currencies

N/A

Annual subscriptions

N/A

Training Expenses

N/A

Medical Claims/Health Check Up and related items/Medical Insurance

N/A

Exception and Other tpyes of expenses

Tips are not reimbursed

Event expenses (trade shows/conferences)

N/A

Meals (travel/events/during work)

N/A

Di minimus expenses (Tips, no receipt)

N/A

Payroll Reporting

N/A

Additional Reporting

N/A

Review process

N/A