What is the process and eligibility criteria for taking educational leave in Ukraine, and how is pay calculated?

In Ukraine, the process and eligibility criteria for taking educational leave are as follows:

• A supported employee must submit a written request.
• The employee is required to provide a document from the educational institution, known as a certificate-call for a session, which specifies the period during which the employee must attend an examination session.

The duration of educational leave in Ukraine varies depending on specific circumstances, ranging from 10 calendar days to 4 months.

The pay calculation for additional educational leave is determined as follows:

• Divide the total wages earned in the 12 months preceding the educational leave (or the shorter period actually worked if the leave is granted sooner) by the number of calendar days in that period, excluding holidays and legally established non-working days.
• Multiply the resulting figure by the number of calendar days of the educational leave.

This calculation method ensures the payment accurately reflects the time worked and adheres to Ukrainian law.

What is the process and eligibility criteria for taking sabbatical leave in Ukraine, and how is pay calculated?

In Ukraine, sabbatical leave is up to 3 months.

The calculation of the average salary for sabbatical leave in Ukraine is based on the payments received during the last 12 calendar months preceding the leave.

Sabbatical leave may be granted to employees in Ukraine for specific purposes such as completing a dissertation for a candidate or doctor of science degree, writing a textbook, a monograph, a reference book, or similar projects.

To be eligible for sabbatical leave, the employee must provide an official recommendation from the academic board of a higher educational institution. This recommendation should confirm the feasibility of granting such leave.

What are the guidelines for emergency leave in Ukraine, including length, eligibility, application rules, and pay calculation?

In Ukraine, guidelines for emergency leave as per the Employee Handbook include the following:

• Eligibility: Supported employees may request an unpaid leave of absence due to family matters or another valid reason.

• Application Rules: Requests for unpaid leave must be made in writing and addressed to the Director of Velocity Global Ukraine. These requests should then be submitted to the HR department of Velocity Global Ukraine.

• Approval Process: Leave for non-urgent personal reasons is granted at the discretion of the Director of Velocity Global Ukraine. Approval depends on whether the leave conflicts with the needs of the company, including its obligations to customers, unless otherwise specified by law.

• Length and Pay Calculation: The leave is unpaid, and its duration is subject to the Director's discretion.

What are the guidelines for military service leave in Ukraine including length, eligibility, application rules, and pay calculation?

In Ukraine, guidelines for military service leave include the following aspects:

• Length: Employers are required to provide up to 14 calendar days of unpaid leave.

• Eligibility: This leave is available to war veterans and other individuals who have been rewarded for special services to the country.

• Pay Calculation: The leave is unpaid, and there are no pay calculations involved since no salary is provided during this period.

What are the guidelines for blood donation leave in Ukraine, including length, eligibility, rules for applying, and pay calculation?

In Ukraine, the guidelines for blood donation leave are as follows:

Length of Leave:

• Employees are entitled to additional paid time off on the day of blood donation.
• Additionally, employees receive one more paid day off immediately after the day of donation. This additional day can be combined with annual leave at the employee’s discretion.

Eligibility:

• Employees must submit a written request to the employer no later than 1 working day before the scheduled day of blood donation.
• After the donation, employees must provide a confirmation certificate from the medical center.

Rules for Applying:

• The written request for leave must be given to the employer at least 1 working day in advance.
• A medical certificate confirming the blood donation must be submitted post-donation.

Pay Calculation:

• The leave for blood donation, including the day of donation and the additional day off, is paid leave.

How long is unpaid leave in Ukraine, and what is the process and eligibility criteria for taking it?

In Ukraine, the standard duration for unpaid leave for personal reasons is up to 30 calendar days per year, granted at the discretion of the employer. However, during martial law, this regulation is adjusted to allow for unlimited unpaid leave for the entire period martial law is in effect.

Eligibility for unpaid leave includes all employees, regardless of their category or status, but remains subject to employer approval, which is not mandatory. The process involves mutual agreement between the employee and employer.

Unpaid leave eligibility rules in Ukraine are governed by the Law of Ukraine "On Leave" (Articles 25 and 26) and the Labour Code of Ukraine, and they categorize leave as either mandatory or discretionary:

• Mandatory Unpaid Leave: The employer must grant unpaid leave in specific situations, such as:
• Up to 7 calendar days for the spouse or family member of a deceased person
• Up to 14 days annually for parents or guardians raising a child under 14 if the other parent is unemployed
• Up to 60 calendar days for persons with disabilities
• Varies based on special status and documentation for veterans and Chernobyl disaster victims
• Up to 30 calendar days for carers of sick family members with a medical certificate

• Discretionary Unpaid Leave: This can be requested for any personal reason for up to 30 calendar days, and is subject to employer discretion.

Supported employees in Ukraine should submit a written application to apply for unpaid leave, with a template available from the HRx Team.