This article discusses how to create a payable for contractors using Contractor Management.

Accessing the Contractor Payables

From the Global Work Platform™ Pay section, click Contractor Payables

Here, you will see a list of all payables. This will include the Invoice number, amount, invoice date, due date, paid date, and status.

Invoices status can be set to Pass Due, Open, Paid, Scheduled and Pending. You can hover your mouse over the status for more information.

Managing Payables in the Contractor Payables Dashboard

Step 1. Select the Manage Payables button from the Contractor Payables screen.

Step 2. Click Create payables from the Contractor Payables screen.

Step 3. Choose the Contractor that the payable is for.

Select the contractor you're paying from the drop-down menu. If the contractor is new, you can add them to your list by clicking the Add contractor button.

Step 4. Fill in the details of the payable.

Work Summary: Click the Add item button to add a line item to the payable's work summary. For each line item, enter the following details: Description: A summary of the services provided. Amount: The amount due for the services provided.

Rate Details: To adjust the rate, click Show rate details: Rate: Select Fixed (default), Hourly, or Quantity from the drop-down menu. Changing the rate will prompt you to enter additional fields.

Due Date: Select the date the payable is due from the drop-down

[Optional]Additional Info: Here you can enter a Project name, Notes, and/or PO Number (purchase order number). To upload attachments, click the Attachment button. (Note that attachments will be accessible by anyone with the invoice link. Do not include sensitive information.)

Step 5. Define how you want to Share and Pay.

Choose one of the following options to share the payable with the contractor and to schedule or send payment:

Open invoice (keep unpaid): This will leave the payable pending until it is manually approved. Approve payment: The payable will be approved as soon as it is completed and paid on the date entered in Due date.

Pay now: The payable will be paid to the contractor's connected payout method as soon as the payable is completed.

To proceed with payable creation, click the Open invoice button at the bottom of the Create payable screen. You can also click Save & exit to keep the payable as a draft without sending it.