How are different expense categories treated in Georgia for reimbursement?

Expenses Invoicing Requirements

Invoices should be under Velocity Global Georgia

Receipts: For standard receipts, no name is required. In the case of entertainment related receipts however, please list the purpose of the event "business dinner with company x representatives" and list the names of all involved. 

Passports/Work Permits/Visa

Non-taxable expense

Transportation Expenses

Non-taxable expense

Per diems

Per diems are allowed and employer-defined. Companies set their own rates, and there are no specific statutory limits for business travel allowances.

Air Travel/Bus and Train

Per Diems are possible but will require prior approval between Velocity Global, the client, and the employee. See policy for detailed rates

Taxi, Cabify, Uber, and related apps

No issues - Please supply receipt with claim

Car Rental

No issues - Please supply receipt with claim

Car Parking Fees

No issues - Please supply receipt with claim

Tolls

No issues - Please supply receipt with claim

Other Business Travel-Related Expenditure

No issues - Please supply receipt with claim

Travel Insurance

No issues - Please supply receipt with claim

Mileage and Fuel

MIleage is taxable

Fuel cannot be submitted unless presented together with a car rental agreement. 

Accommodation

No issues - Please supply receipt with claim

Meals (travel/events/during work)

Reimbursed when work related

Client Entertainment

Non-taxable expense -The name of each external client/contact and the name of the individual (with his/her job position)

Staff Entertainment

Non-taxable expense -The name of each external client/contact and the name of the individual (with his/her job position)

Mobile Phone bills

If an itemized bill is provided clearly showing business and personal costs - it can be reimbursed non-taxable. Otherwise, taxable

Broadband (Internet)

Taxable expense

Computer Equipment, Software, Office Space, Furniture, Phones, Other Assets

All fixed assets are reimbursed tax free if for business purpose. 

Furniture

All fixed assets are reimbursed tax free if for business purpose. 

Stationery

No issues as long as directly related to business - please supply receipt

Gifts

N/A

Coworking and Office Rentals

Non-taxable expense

Bank Charges

Non-taxable expense

Foreign Currencies

Non-taxable expense

Annual subscriptions

Reimbursble

Training Expenses

No issues if directly related to business - Please supply receipt

Medical Claims/Health Check Up and related items/Medical Insurance

Only business related

Exception and Other tpyes of expenses

No issues as long as directly related to business - please supply receipt

Event expenses (trade shows/conferences)

N/A

Meals (travel/events/during work)

No issues as long as event directly related to business. Please provide relevant receipts

Di minimus expenses (Tips, no receipt)

Meals on business trips are not taxable. Free lunch/ meals while at local work area at office will be taxable

Payroll Reporting

It should be written in the receipt even if paid outside of the receipt

Additional Reporting

N/A

Review process

Each month, pdf downloads of all reports must be saved to the Google drive for Finance. GDC assists with this so open a ticket in ZD then link to the Jira request. (Requested along with VGBG, VGGR, VGHU, VGNO, VGPT, VGRO and VGTR) GDC saves the files here and then we move to each countries folder. Sample ZD ticket here